Auction & In-Kind Programs Director

Auction and In-Kind Programs Director
Position Purpose:
This person plays a vital role in advancing the Christian mission of Hill Country Daily Bread Ministries by leading the Vision Dinner auction to ensure items are solicited, tracked, packaged and presented in a manner that optimizes funds raised.
 
This position also includes responsibility for the successful implementation and oversight of all wrap around programs.
 
The Auction Coordinator will report to this position.
 
Key Result Areas:
 
Event & Auction Coordination (Vision Dinner Fundraiser Focus)

• Work with the current Auction Director on the plan and process for event auction donations – receiving, executing, tracking, follow up and goals
• Learn and utilize GiveSmart auction software, including item entry, package assembly, and system transitions.
• Contact donors to secure auction items, confirm details, and ensure proper documentation.
• Support event execution through a team of volunteers.
• Other duties as assigned.

• Coordinate the logistics of in-kind donations and all wrap-around programs
• Work with the Mentoring Program staff, Director of Volunteerism and the Warehouse staff to determine needs and existing inventory for families, children and wrap-around programs.
• Collaborate with Development and Church Development to identify and confirm individuals, businesses and churches to donate. Then, contact and secure donations.
• In collaboration with the Mentoring Program staff and the warehouse team staff, serve as the point of contact for the logistics and details of executing drives and each wrap around program including reports, numbers, inventory, distribution, and tracking.
• This position may develop further as experience in these duties expands.
• Other duties as assigned.

• Manage a portfolio of auction and in-kind donors
• Develop relationships with donors assigned
• Develop strategies to further engage auction donors to give a donation.
• Develop strategies to track donor progress
• Provide reports showing donor engagement progress
   

• Project Management skills
• Strong initiative and entrepreneurial mindset
• Tenacity, persistence, and a teachable spirit
• Confidence in representing the Christian mission and values of HCDBM
• Excellent interpersonal and written communication skills
• High level of organization and attention to detail
• Proficiency with Microsoft Excel, CRM management (DonorPerfect); willingness to learn new platforms (e.g., GiveSmart)
• Ability to manage multiple tasks and timelines effectively

• Donor Focus & Interpersonal Savvy
• Team Collaboration & Volunteer Engagement
• Written & Verbal Communication
• Organizational Skills & Problem Solving
• Approachability, Composure, and Professional Presence