Assistant Volunteer Coordinator

Position Description: This role is expected to assist the Director of Volunteerism and Guest Services. To build and manage volunteer teams to support the efforts of the front desk, manage the schedule of individuals and groups through database and associated tasks to ensure all tasks are completed in a friendly, effective and efficient manner while also ensuring the front desk (and its duties) is always covered by a trained volunteer or staff member. Operate in a way that honors the fact that everyone we encounter is an opportunity to show the love and saving grace of Jesus Christ.
 
Essential Functions/Responsibilities

• Assist the Director of Volunteerism and Guest Services on administrative duties as assigned.
• Responsible for the scheduling of individual volunteers and groups in volunteer database. Follow up with group leads to make sure rosters have been received, background checks have been completed and confirm date and time of scheduled visit. 
• Responsibilities to make sure the front desk and its duties are always covered by a trained volunteer or staff member. To help develop a fully trained a highly functional volunteer team
• Making calls to volunteers or donors for recruitment and retention efforts.
• Help with volunteer appreciation along with care and concern throughout the year. Such as birthdays, anniversaries, get well cards etc. and Volunteer Appreciation Week.
• Run reports for the department from multiple database systems for meetings and project planning.
• Vision Dinner support management of volunteers and other task associated with project.
• Work closely with Warehouse Volunteer Coordinator helping volunteer flow.
• Ensure all mail is processed, shredding is completed as needed and copies of necessary paperwork and supplies are always on hand.  
• Ensure coffee, snacks and water are prepared, stocked, presentable and always available for guests in both the client and volunteer waiting area and the breakroom.  Make sure these areas along with restrooms are always clean and presentable.
• Support all departments in the ministry with a collaborative spirit as the need arises including but not limited to special projects, seasonal needs, etc.
• Some nights and weekends may be required depending on events or projects that are scheduled.  

• Excellent interpersonal skills
• Strong written and verbal communication skills
• Excellent organizational skills with attention to detail follow through on all projects
• Strong leadership skills with ability to motivate and encourage others
• Proficient with Microsoft Office Suite and other related software

• Previous experience in working with volunteers, m community networking, human resources, organizational development, database management, and/or nonprofit administration
• Passion to share Christ with others
• Be able to present in front of a groups

• Prolonged periods sitting at a desk and working on a computer.
• Ability to work outdoors in all seasons and all weather.
• Ability to safely navigate a variety of surfaces, walk long distances, stand for extended periods of time, sit, kneel, stoop, twist, reach above head, climb stairs or ramps, lift, carry up to 30 lb.