Finance Assistant

Posted: 09/08/2022

Finance Assistant
Reports to: Director of Finance
 
Position Purpose: This role is to be a proactive support resource for the finance department and the Director of Finance. This role will operate with a high level of accuracy and ensure all assigned elements are executed in a timely manner.
 
Key Result Areas:
 

  • Serve as the lead support for the Director of Finance and the Finance department
 
  • Reconcile all bank accounts and credit cards monthly, provide reports to the finance director regarding the reconciliation and proactively communicate any charges or activity that appear questionable
  • Enter financial donations into QuickBooks and deposit donations in the bank as requested
  • Reconcile QuickBooks to other systems on a weekly basis, provide reports to the finance director regarding the reconciliation and proactively communicate anything that stands out that needs to be examined further
  • Reconcile donor database to other systems on a weekly basis, provide reports to the finance director regarding the reconciliation and proactively communicate anything that stands out that needs to be investigated further
  • Manage all of accounts payable and ensure vendors and bills are paid in a timely manner while proactively communicating to the finance director if a bill looks inaccurate or needs more clarity
 
  • In collaboration with the Director of Finance provide a summary report on a weekly basis to the Director of Finance, outlining fundraising goals, fundraising actual, projected expenses, actual expenses and cash flow.
 
  • Provide analysis of the report through proactive communication to ensure everyone is on the same page regarding the financial situation at that time
 
  • Administrative tasks including but not limited to: receiving mail and depositing donations when requested, managing office supplies and ordering when needed
 
  • Other support to the Director of Finance as needed
 
Requirements:
 
  • A desire to further the mission of Hill Country Daily Bread Ministries
  • Associate or bachelor’s degree in Accounting, Finance, or Business Administration is preferred
  • Minimum 3 years’ experience in bookkeeping
  • Attention to detail
  • Experience with QuickBooks Desktop, Microsoft Excel