Administrative Assistant/Client Care Coordinator

Job Title: Administrative Assistant / Client Care Coordinator – Faith-Based Counseling Center
Location: Boerne, TX
Compensation: $35,000 – $38,000 annually + PTO, Retirement Matching & Health Benefits
Job Type: Full-Time (On-Site)

About Us
At Genesis Counseling Center, our mission is to “Touch lives and inspire life” (Isaiah 61:1). We are a Christ-centered counseling center dedicated to compassionate care, professional excellence, and strong community partnerships.
We are seeking a versatile, detail-oriented, and compassionate Administrative Assistant/Client Care Coordinator to join our team. This role is ideal for someone with a learner’s mindset, who enjoys a wide variety of responsibilities, and can balance taking ownership of their work with being a cohesive, collaborative team player. As a growing organization, we operate with an “all hands on deck” spirit, and at times our team members step beyond their core duties to help ensure the success of activities, events, and community initiatives.
We believe in big-picture thinking and best-in-class delivery—whether that means supporting clients at the front desk, partnering with leadership on administrative systems, or helping ensure our office and programs reflect excellence and integrity.

What You’ll Do
Administrative & Executive Support

• Manage scheduling, calendar, and communications for the Executive Director.
• Develop and maintain administrative systems and processes for efficiency.
• Draft, edit, and distribute correspondence, reports, and documentation.
• Support financial processes including invoicing, deposits, and budget tracking.
• Coordinate meetings, prepare slides, and take accurate minutes.

• Provide warm, client-centered support at the front desk and via phone/email.
• Manage client scheduling, initial forms and subsequent documents, and follow-up appointments.
• Support HIPAA-compliant processes, billing coordination, and correspondence
• Maintain prospective patient waitlists and provider availability.
• Ensure office readiness and a clean, welcoming environment for clients.

• Assist with team integration.
• Oversee daily office operations including supplies, vendors, and facilities.
• Support the production of program and client materials in digital/print formats.
• Coordinate digital media and outreach activities including flyers, newsletters, and social media posts that highlight services, events, and community partnerships.
• Use tools like Canva, social media platforms, and networking to ensure consistent branding and clear communication.

• Bachelor’s degree in Business, Communications, or related field (preferred).
• 2+ years of administrative or client service experience.
• Strong organizational and problem-solving skills with the ability to take initiative.
• Excellent written and verbal communication.
• Proficient with Microsoft Office; skilled in Canva, social media, and other digital tools.
• Brings a learner’s mindset, integrity, and commitment to best-in-class service.
• Emotionally mature, ministry-minded, and collaborative.
• Reliable transportation and valid driver’s license.
• Willingness to occasionally work evenings/weekends and lift up to 20 lbs.

• 💵 Compensation & Benefits: $35,000 – $38,000 annually + PTO, retirement match, and health benefits.
• 🌱 Career Growth: Opportunities to expand into leadership, outreach coordinator, or advanced executive support.
• 🤝 Team Culture: A collaborative, Christ-centered environment built on integrity and service.
• 📈 Professional Development: A role designed for growth, encouraging big-picture thinking, community partnership, and excellence.