Chamber Master

Administrative Assistant - Accounts Receivable

Mannapov LLC
Job Description
Mannapov LLC is a Systems Technology innovator an diversified services provider in the wireless industry. Mannapov Item Compatibility Engine (ICETM) suite of integrated business applications and services manages the convergence of IT, mobility supply chains, unwanted irreparable assets and wireless device life cycles into revenue.
 
The Accounts Receivable Associate, Administrative Assistant Human is responsible for assisting the CAO, CFO, Assistant CFO, Auctions Account Administrator, Shipping Manager, CEO Executive Assistant, and Auction team with daily administrative support. Accounts Receivable Associate is responsible for providing customers account status by securing and identifying incoming revenue. AR reports to Chief Administrative Officer and provides financial, administrative and clerical services. This includes monitoring payments in an effective and efficient manner ensuring finances are accurate and up to date.
 
Essential Functions
  1. Opens, annotates, reviews, and processes incoming mail/email, determining what mail to forward, answer, and directs calls under the guidance and authority of CAO.
  2. Download  financial bank statements and reports detailing accounts in appropriate ledgers for Financial Departments review.
  3. Daily duties include contact customers via phone or email to secure payment to be made within 48 hours as well as emailing customer final invoices and information concerning their current account status.
  4. Posts customer payments by recording cash, checks, and wire transactions; maintains Customer Ledgers with up to date financial balances.
  5. Updates shipping department with updating instantly the status of payments and when to ship with instructions provided by customers on how ship using the Google Docs Spreadsheets.
  6. Summarizes receivables by maintaining invoice accounts; coordinating daily reports for accounts receivable account by totaling unpaid invoices.
  7. Resolves collections by examining customer payment plans, payment history, and soft call collections when advisable.
  8. Secures revenue by verifying and posting receipts; resolves discrepancies by obtaining and investigating information from Auction Team, Auctions Account Administrator and customers.
  9. Maintains records of invoices, debits, payments and credits.
  10. Advisor on accepting, and adding new customers; including updating current customers profile on ICE
  11. Protects organization's value by keeping information confidential.
  12. Maintain and ensure sales tax exempt information is available for customer files
  13. Performs other related duties as assigned.
 
SKILLS:
Knowledge of standard office principles and procedures.
Knowledge of Microsoft Office Suite with emphasis on Excel.
Knowledge of basic math principles.
Knowledge of principles of business English, grammar and punctuation.
Skill in using general office equipment.
Skill in recording and retrieving general information.
 
M - F 8 am to 5 pm. 
 
We offer competitive pay based on experience, PTO, training, education, and an excellent benefit package, and 401k plan.
 
PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT: Work involves sedentary to light work in an office setting. There is frequent need to sit, talk or hear, use the hands and occasionally lift light objects (up to 10 pounds) and perform other similar actions during the course of the workday.
 
 
Subject to criminal background check and drug testing.
We are an Equal Opportunity Employer.
 
Direct hire.
 
Contact Information